Constitution of the Association

Tehran Polytechnic (Amirkabir University of Technology)
Alumni Association in British Columbia (BC)
Constitution

This Association is independent, non-religious, non-political and non-profitable, and was established by the Alumni of Tehran Polytechnic in British Columbia in 2006.

1. GOALS
1.1 To provide social gatherings and events for the purpose of uplifting members morale
1.2 To accommodate increasing technical and professional level of knowledge of the members
1.3 To provide required services for members to cooperate and exchange ideas
1.4 To provide possible opportunities to establish business relationships between members

2. MEMBESHIP
2.1 Any former student, teacher or graduate of Tehran Polytechnic who accepts the constitution can join and become a member of the association. All members that have regularly paid all due membership fees can vote or can be voted for in the election of Board of Directors.

3. ORGANIZATIONAL STRUCTURE OF ASSOCIATION
3.1 WEBLOG
The official weblog of the Association currently active is:
http://autbc.blogspot.com/

3.2 BOARD OF DIRECTORS
3.2.1 The Board of Directors is the administrative and executive branch of the association, and is responsible for all matters of the association.
3.2.2 Members of the Board of the Directors are to be elected by the Association members for a term of two years. The elected members can not serve in the Board of Directors for more than two consecutive terms.
3.2.3 The board of Directors shall consist of seven members:
1) Chairman
2) Vice chairman
3) Secretary
4) Treasurer
5) Auditor
6) Member
7) Member
3.2.4 The members of the Board of Directors will decide about the frequency of regular general meetings based on the needs and wants of the Association which could be monthly, bimonthly, quarterly or annual. All members of the Association will be informed of such meetings via regular or electronic mail, Weblog and/or other media as required.
3.2.5 The Board of Directors shall have regular meetings at least once a month to review
and discuss the Association matters and to prepare and provide the agenda for upcoming general meetings.
3.2.6 The consistent presence of at least five of the members of the Board of Directors is necessary for continuation of Association business matters.
3.2.7 Decision making in the Board of Directors is based on the majority votes of the members who are present in the meeting. The number of majority votes can not be less than three in any circumstances.
3.2.8 If two members of the Board of Directors resign or are absent for more than three consecutive meetings without notice, the remaining members of the Board will continue serving in the Board and new members of the Board will be elected in the first upcoming general meeting.
3.2.9 If three or more Directors resign or are absent for more than three consecutive meetings without notice, the Board would be automatically dissolved, and remaining directors shall immediately call for elections via the Election Committee for a new Board of Directors.
3.2.10 All services being provided by all directors are based on voluntarily bases and free of any charges to the Association.

4. GENARAL ASSEMBLY
General Assembly is the ultimate and final decision maker body of the Association.

4.1 Annual General Assembly
Annual General Assembly will be held during the month of September of each year for the following purposes:
4.1.1 Review and approval of the annual report of the Board of Directors and financial statement of the Association of previous year
4.1.2 Approval of schedules of the Association activities for upcoming year
4.1.3 Approval of the proposed budget for the upcoming year
4.1.4 Election of the Board of Directors or mid-term election if needed
4.1.5 Revising and approving any amendments to the Constitution of the Association.

4-2 Extraordinary General Assembly
The Extraordinary General Assembly may be formed under following circumstances:
4.2.1 As per request of the Board of Directors
4.2.2 A written request signed by more than one third of members, being submitted to the Board of Directors along with their reason for having such a General Assembly
4.2.3 The Board of Directors will announce and invite all members to have an annual General Assembly or Extraordinary General Assembly at least two months in advance via electronic mail, weblog or other media
4.2.4 Quorum for any General Assembly in terms of number of participants will be 50% plus one of eligible voting members in order to have an official General Assembly on the first invitation
4.2.5 If the number of eligible voting members does not reach the quorum, the General Assembly will be official on the second invitation by any number of members
4.2.6 In any case, majority votes (50% + one) are required for approval of any agenda item at the General Assembly
4.2.7 General Assembly will be administrated by the Board of Directors in all matters and issues except for the election of the Board of Directors which will be governed by the Election Committee
4.2.8 The Election Committee consists of three members, who are not candidates for the election and will be volunteered at least two months prior to the election day
4.2.9 Eligible voting members who are not able to participate and attend at the General Assembly can send their votes to the Election Committee not later than one day before the election day

4.3 Committees of the Association
The Association will have the following committees
4.3.1 Membership Committee
4.3.2 Social Activities Committee
4.3.3 Academic Affairs Committee
4.3.4 Fund Raising Committee
4.3.5 Sports Committee
4.3.6 Development and Investment Committee
4.3.7 Election Committee

5. DISSOLUTION OF ASSOCIATION
A minimum of two third of eligible members is required to vote for dissolution of the Association.